How to get access to the booking system?
Dates
We operate through three bookings rounds a year (spring, summer & fall) where students and staff are invited to our online booking system. The invitations are sent by e-mail and contains a link that gives access to our booking system. If we have vacancies in between booking rounds then we invite each user individually to book accommodation.
| Spring booking round | Summer booking round | Fall booking round |
|---|---|---|
| Renting from January/February until July/August | Renting in July and/or August only | Renting from July/August/September until end of January |
| Will be invited late November | Will be invited late May | Will be invited late June |
Precise dates of the booking rounds will be advertised on the front page ahead of time. Access outside the booking rounds: If you want to be invited to our booking system outside the booking rounds (e.g. in the middle of a semester), please contact the Housing Foundation directly via email. Then we can evaluate your case individually.
Procedure
To get an invitation you need to sign up for housing.
Please see below how students and staff from University of Copenhagen can sign up:
| Students | Summer students | Staff |
|---|---|---|
|
1. Exchange students: You are automatically signed up for housing via International Admissions Office only during the booking rounds. Outside booking rounds send your admission letter directly to us at [email protected] 2. Full degree students: Please contact your faculty to sign up during booking rounds. Outside booking rounds send your admission letter directly to us at [email protected] 3. Erasmus Trainees: Send your Learning Agreement directly to us at [email protected] 2. Students doing internship: Send your internship documentation directly to us at [email protected] |
1. Sign up on our website A link is posted on our frontpage in May where students can sign up themselves. Read more about our summer student options and sign up for summer accommodation below. |
1. PhD and Postdocs: Send us your employment letter or an e-mail from your supervisor or HR. The document must mention the period of your stay and your full name. Send it to: [email protected] 2. Other University employees such as; Researchers, Professors, guests : Send your employment letter to [email protected] |
Students and staff outside of the University of Copenhagen
Send us your admission letter or employment letter directly at [email protected]
Financial-need application
If you are a full degree or an exchange student in severe financial need, you can apply for financial-aid rooms. These rooms are more affordable than is common in the Copenhagen area. Rooms reserved for financial-need students are often located outside inner-city Copenhagen and are usually shared with a roommate of the same gender.
Only students who come from countries with substantially lower costs of living and who present a compelling case will be considered. Note that rent being lower in your home country or you working a part-time job are not accepted as valid reasons for an application.
You will have to present documentation supporting your financial need. Documentation where the information is not easily decipherable or not in English will not be accepted. We cannot guarantee that your application will be accepted.
If you want to apply for financial-aid rooms, please see details in the Booking Manual. Note that you have to apply within the first week of the latest booking round.
Disability application
It is a good idea to contact the Housing Foundation via email well in advance so that we can ensure that we have reserved enough rooms.
The Housing Foundation reserves disability-friendly rooms at Bispebjerg Kollegium, Dyrlægevej kollegium and Rebslagervej kollegium. If you need special equipment, it is up to you to purchase and install it. You must remove the equipment and bring the room back to its original appearance prior to departure. The Housing Foundation is unfortunately not usually able to offer housing for personal assistants.
There are relatively few of these rooms and therefore we cannot guarantee that there are any suitable vacancies. We evaluate each application case by case, and only disabilities which directly impair your access to housing (e.g. wheelchair usage, unable to climb stairs, etc.) are accepted as valid reasons for an application. You can see the steps for applying for a disability-friendly room in the Booking Manual.
Accommodation for summer students
We offer accommodation for students attending summer courses at the University of Copenhagen in the months of July and August.
Summer Booking round will be held on 28th of May 2024
Rental periods
Summer students can only rent for a minimum of 1 month and up to a maximum of 2 months. Below are the different rental periods:
– July 1st – July 31st
– July 15th – August 14th
– July 1st – August 31st
– August 1st – August 31st
Move out
All summer students must move out by 10 am, 4 days before the end of their contract. For example, if your contract ends August 14th, your move-out deadline is August 10th at 10 am.