Arrival
Keys
We look forward to welcoming you in Copenhagen! Before you can collect your keys, please ensure that you have:
- Made all required payments
- Uploaded your contracts
- Gotten your contracts approved by the Housing Foundation
- Packed an ID (passport, drivers license, your official danish residence permit etc.)
- Optional: sent an email allowing a friend to pick up keys on your behalf
We cannot provide you with your keys if these processes are not complete.
When do I pick up my keys?
Please take the following information into account before you book your travel tickets to Denmark:
According to paragraph 11 of your rental contract, the lease begins on the date stated in paragraph 2. If your rental start date falls on a Saturday, a Sunday, or a holiday, you can only pick up keys on the following working day, because we are closed on weekends and holidays. We kindly remind you also to take our opening hours into account.
You can collect the keys any time on or after the first day of your lease. Have in mind that we only hand out keys within the office opening hours. However, you can only move in to your residence after 12 noon on the first day of your lease, regardless of whether you have picked up your keys before 12 noon.
You receive an automatic email confirmation when we hand out the keys to you (or an authorized contact person).
If you can’t pick-up your keys in person
- Tenants who can’t pick up the keys in person can authorize another person (e.g. a friend, university mentor, or a future colleague) to pick up keys on their behalf.
- You must send us an email of authorization:
Send us an email in which you state the full name of your contact and explicitly give them permission to collect the keys on your behalf. We will check their ID against your email when they come to collect the keys. - Your contact person must bring a valid ID (passport or identification card with picture) in order to collect the keys.
Where do I pick up my keys?
Depending on your chosen accommodation, the location of key pick-up can differ. To see where you must pick up your keys, adresses and opening hours please click on the drop-down menus.
Address: Georg Brandes Plads 4-6 1307 København K
Phone:+45-72109001
email: copenhagen@basecampstudent.com
Opening hours for key pick-up: Mon-Thursday 9 am-12 noon, 14:00-17:00.
Friday 8 am-12 noon, 14:00-16:00.
Saturday and Sunday: CLOSED
Keys can only be picked up within opening hours. NB: Please note that Basecamp can’t store your luggage and you can’t enter your room before 12.00 noon.
Address: Arne Jacobsens Allé 11 A-E 2300 Copenhagen S
phone: +45 3630 0308
email:strandgade@bo-vita.dk
Key pick up intervals: key pick up appointment needed.
Saturday and Sunday: CLOSED
Signalhuset require that you write the building inspectors to arrange a key pick up.
Phone them on or send them an email and arrange your exact date and time of arrival.
Address: Rued Langgaards Vej 10-18
2300 Copenhagen S
phone:+45 77 66 81 81
email: info@tietgenkollegiet.dk
Opening hours for key-pick up:Mon-Fri 8-9 am, 11 am-13:00; Wednesday 11 am-18:00.
Saturday and Sunday: CLOSED
Keys can only be picked up within opening hours.
Keys must be picked up at the Tietgenkollegiet office in the building’s main entrance reception.
Address: Strandboulevarden 32, 5th floor (door 126), DK-2100 Copenhagen Ø.
Phone:+ 45 35 27 45 00
email: kontoret@noko.dk
Opening hours: Mon, Tues, Thurs, and Friday 8 am- 4 pm.
Tues + Thurs also 7-8 pm.
Saturday and Sunday: CLOSED
Please contact Nordisk kollegium about key pick up to make an appointment.
Please contact the office to arrange key pick up appointments.
Keys can only be picked up within opening hours.
Keys for all other accommodations (except Basecamp (sølvgade), Signalhuset kollegium, Nordisk kollegium, and Tietgen kollegiet) must be picked up at the Housing Foundation office.
We are located at The University of Copenhagen’s South Campus. Click here to find a campus map
The Housing Foundation Copenhagen Office
Adress: Njalsgade 76, 4B-0-34
DK-2300 København S
Phone: + 45 35 33 20 78
Phone hours:
You can call us Monday-Friday
10am – 12 noon and 1pm – 3pm
(10:00-12:00 and 13:00-15:00)
When calling us please have your five-digit Tenant ID ready.
Office Hours
Monday, Tuesday, Thursday:
9:30 am – 12 noon, 1 pm – 3 pm
Wednesday: 1 pm – 3 pm
Fridays: 10 am – 12 noon, 1 pm – 3 pm
Public holidays and Saturday and Sunday: CLOSED
Remember to bring a valid ID (passport or identification card with picture).
Public Holidays
- January 1 (new years day)
- February 7 (office day)
- April 14-18 (Easter break)
- May 13 (Great Prayer Day)
- May 26 (Ascension Day)
- May 27
- June 6 (Whit Monday)
- December 24 –26 (Christmas)
Reporting move in-issues
Cleaning complaint upon moving in
All our apartments/rooms are cleaned and inspected professionally before your rental period begins. You should expect to find your accommodation clean, tidy, and ready for your stay.
In the extremely rare case that something is wrong when you arrive, please take pictures of the situation and send them in an email to us titled ‘high importance’ or ‘urgent’ in the subject line, so that we see it right away. Then please make your way to our office or call us. We will endeavor to send a cleaner immediately. You have 24 hours from when we handed out your keys to report such incidents. See the Booking Manual for details.
The professional Move inspection
When you have picked up your keys you will be called in for a professional move in inspection. Our professional inspectors will come to your accommodation and inspect it together with you (if you can’t make the date, they can do this in your absence – The time for the inspection is not negotiable). They will make a move in inspection report and mark any damages, missing things or things to remark. Hereafter they will send you the move in inspection report by email to you. The reason why they are making the inspection is to know the state of the room and make sure you will not be responsible for any damages or missing things by move in.
At the end of your stay you will have a move out inspection where the inspector again report the state of the room. You will also be called in for that inspection. If you can’t attend the inspectors will still make the inspection and make report and send it to you. If any damages has happend during your stay or the cleaning was done insufficiently you might have to pay for it. This might be deducted from your security deposit depending on the damage and price.
Your Move in issue report
Besides from the professional move in inspection you also have 14 days from the day you pick up the keys to report issues.
For example, if you picked up your keys on the 1st September, your last day for reporting issues is 14th September.
If you believe something is missing or damaged, or if your room is not in a satisfactory condition that was not already noted in your move in issue report made by the inspectors , please take photos and place these with descriptions in ” My Move in Issue report template”. You can download the template below.
It is important that you also read the damage guideline before making your move in issue report. You can find the damage guideline here
How to upload your move in inspection report to the bookingsystem
The way you report issues is to create your own move in issue report by using ” My move issue report template” and save it in your computer. Herafter you put your pictures and descriotions into the template and save it and upload it to the booking system.
This way you ensure that you won’t be held responsible for these issues when we inspect the accommodation after your departure.
My Move in issue report template must be uploaded in the booking sysetm under the step called ” Move in”.
Please see guidance in the Booking Manual.
Sharing room with others
If you are sharing areas with other tenants, make sure to include these areas in your move-in issue report. Every tenant must make their own move-in issue report. Even if you are aware that your roommate has mentioned the same issues, you must have this noted in your own account as well.
The reported issues will be checked by the Housing Foundation and/or their inspectors.
Having the inspector in your home
If the inspector needs to come into your residence to fix an issue which you have reported, he will use his spare key to let himself in if you are not home. If you prefer to be present when he comes by, you need to arrange this directly with the inspector.
If the issue is urgent, e.g. water damage, smoke coming from the room etc., the inspector will always let himself in, but will leave a note stating that he has been in the residence.
CPR number
All residents in Denmark need to have a CPR number (a social security number) and engaging in public life without one is impossible–for example, you need it to open a bank account, access your health insurance, borrow books from the library, pay taxes, receive a salary, etc. As a tenant at The Housing Foundation Copenhagen you will have to register your address in your accommodation. Your rental contract serves as proof of legal address when you apply for a CPR number.
Read details here
Register your address here
Read about practical matters of arriving in Denmark here
CPR application for partners and family members
If you are staying in a 2-person room or apartment, you are allowed to have another person live in the household with you. In order for members of your household (other than you) to apply for CPR registration, we need to approve of them first. This is because only partners, spouses, and family members may share an address for CPR application, according to the Danish law. If a friend or roommate lives with you and they are not our tenants, they need a Housing Confirmation to apply for the CPR number. Before we can fill out the Housing Confirmation you must fill in the Household Application Form and bring it to our office along with all listed parties. All of you should bring your IDs. Then we can check your details and sign the Housing Confirmation.
Please find an example of a signed household application here.
Can I get 2 sets of keys when booking a 2-person room?
Yes, you can get a second set of keys if you have a person living in the 2-person room with you. Before picking up your second set of keys you must both come to our office with your official picture ID and sign the Household Application. Once the Household Application has been signed you can get your second key.
If you are thinking about sharing an apartment rented from the Housing Foundation with another person, it is important to read the following text.
Who may live with you in your apartment/room and take address there?
You will receive a paper to clarify who is allowed to stay in the apartment with you. The paper also says how many people are allowed to live in the apartment/room and what you must do when a person moves in.
You must also be aware of the fact, that if a person wants to move in into your apartment/room and apply for a CPR number, the Local Authority (e.g. Copenhagen Municipality) will contact the Housing Foundation asking us to confirm if we permit that person to take up an address with you. In this paper, we also describe the procedure we follow in such a situation.
Only members of your household are according to the Rental Act § 26 allowed to move in and take address at your apartment. Household includes your family and other close relationship.
A person with whom you have no other relationship than you have decided to share an apartment/room is not a member of your household and can therefore not move in and take address. If you let the person move in anyway it is subletting, and according to your contract you are never allowed to sublet. If you are subletting, you are acting against your contract and can be sanctioned for violation of your contract.
If you are not sure, about a person being accepted as a member of your household you are always welcome to contact the Housing Foundation.
How many persons can get permission to stay in the apartment and take address there?
We rent out one-person rooms, shared rooms, 2-person rooms, and family apartments.
When you rent a “single rooms” room or apartment, normally no one but the contract holder may stay and take address here.
Some of our “single rooms” apartments are also advertised in the booking system as suitable for two roommates who each rent directly from us (as an “A/B shared apartment”). This means that there are two contract holders. In that case the other person does not have to be part of your household.
“2-person” rooms or apartments have a size that makes it possible for a household of two persons to live there. “Family apartments” are designed for families of more than two people.
For any other apartments, according to Housing Regulation act § 52a, we are not allowed to rent an apartment out to more than two persons per livable room (not including kitchen, bathroom etc.) and they shall all be members of the contract holders household. If we ask for it, you are obligated to inform us about the size of your household and each person’s relationship to you.
Insurance
The Housing Foundation does not provide you with any personal insurance. You have to take out personal insurance for yourself. We strongly urge you to take out a standard insurance policy that covers you and your personal belongings. At the very least, make sure you are covered by your home country insurance.
It is also a good idea to have a good travel insurance if something unexpected happens.
The following points are instances where insurance may be useful to you:
- Your bag or your bike is stolen or you experience a burglary
- If you cause damage to other persons or items, wilfully or not, and likewise if another person causes damage.
- If you have a bike accident resulting in a dentist bill
- Unintentional flooding of the apartment below you and vice versa.
- if you have to return to your home country ahead of time.
Your landlord – the Housing Foundation or any other landlord – will in some cases cover building damages, but is never liable for accidents or crime inside your home. You must have your own insurance to cover these instances.
The insurance companies listed below will cover students on short-term stays in Denmark. There may be a fee for policies under one year duration.
Alm. Brand
Midtermolen 7
2100 København Ø
www.almbrand.dk
Djøf
Gothersgade 133
1123 København K
www.djoef.dk
Tryg Forsikring
Klausdalsbrovej 601
2750 Ballerup
www.tryg.dk
Alternative housing
If you need a place to stay before the contract starts, or during the 7-day gap before a room change, please check for suitable accommodation online first. If you are in doubt, you are welcome to contact us and we may provide you with recommendations.